Vacant job

Job Responsibilities

We are Gothenburg – and we are now looking for you who want to help develop a structured, modern, and service-oriented purchasing operation.

As a purchasing administrator, you will play a key role in coordinating and administering the operational purchasing processes and contract management of the administration.

As part of the Purchasing and Procurement Department, you will support the organization in creating effective and quality-assured purchasing routines. You will work with operational ordering support in our e-commerce system, follow up on deliveries, manage incoming goods, and administer products. You will also participate in simpler direct procurements and contribute to the development of the need-to-payment process.

In this role, you will act as system support and superuser in Proceedo and Kommers. This means that you will handle incoming cases, ensure that contracts and system information are up to date, and communicate contract changes to the organization.

You will work closely with the purchasing coordinator, participate in the city's system forum, and help identify and drive improvements in the purchasing processes. The assignment also includes supporting the organizations in finding sustainable purchasing solutions and participating in internal control within the purchasing area.

Qualifications

We are looking for someone who has completed secondary education. It is an advantage if you also have post-secondary education, for example from a vocational school, in purchasing, economics, administration, or another equivalent field.

You have a few years of experience in operational purchasing work or system administration. You have good IT skills and preferably good knowledge of Excel.

To thrive in this role, you need to be able to work in a structured manner, be meticulous, and take responsibility for your tasks. You can prioritize effectively and always focus on the customer's needs. You are good at building good relationships and find it easy to collaborate.

Meritorious Experiences

• Knowledge of Proceedo, Kommers, or other purchasing systems, preferably in a role as expert support.
• Experience in system administration.
• Experience in case management in systems such as ServiceNow or similar.
• Experience in public procurement or work within the public sector.
• Good knowledge of operational purchasing processes.
• Interest in sustainable purchasing solutions.
• Interest in developing automated workflows.

Personal Qualities

• Structured, meticulous, and responsible.
• Positive, communicative, and service-oriented.
• Solution-oriented and confident in dialogue with different functions.
• Unafraid to raise issues and drive the process forward.

Other

The position will be Administrator, Purchasing.

About Us

Intraservice provides services and digital infrastructure that help employees and managers in Gothenburg City to work smart and efficiently. This way, we make it easier to work in the city and create conditions for good service to the citizens of Gothenburg. We have a central role in the city's digitization and automation, and our customers are all departments and companies in Gothenburg.

We are over 700 employees working in central Gothenburg. We hope you want to become one of us!

More information: http://www.goteborg.se/intraservice (http://www.goteborg.se/intraservice)

Other

As an employee at Intraservice, you naturally share Gothenburg City's approach: we know our mission and who we are here for, we care, we work together, and we think innovatively. At Intraservice, you work in a knowledge organization that is constantly evolving. With us, there is a high degree of complexity and breadth, as well as many exciting assignments and roles. Much of what we do involves large volumes, where you contribute to societal benefits for the city's operations and ultimately for the citizens. We work both operationally and trust-based, offer flexible working hours, and strive for a balance between work and private life. With us, you will receive several wellness benefits as well as other perks. Our goal is to be an attractive employer both today and in the future!

Some positions at Intraservice may be subject to military placement with general service obligation in the event of heightened preparedness or war.

As we have already decided on the recruitment channels we wish to use for this recruitment, we kindly but firmly ask not to be contacted for further offers of competency mediation, advertising, and recruitment assistance.